Email is a vital tool for both businesses and individuals, but it’s also a top target for cybercriminals. As cyberattacks become more sophisticated, it’s more important than ever to enhance your email security. In fact, 95% of IT leaders say attacks have grown in complexity, and over half (51%) have already encountered AI-driven threats in their organizations.

By taking proactive steps, you can safeguard your sensitive data, prevent unauthorized access, and maintain the integrity of your communications. Here are six easy ways to boost your email security:

1. Use Strong, Unique Passwords

Your password is the first line of defence for your email account. A weak one is like leaving your door wide open to attackers. Choose strong, unique passwords that are tough to guess.

• Create Complex Passwords: Mix uppercase and lowercase letters, numbers, and special characters. Avoid common words or personal info like your name or birthdate.
• Use a Password Manager: If keeping track of multiple complex passwords sounds overwhelming, try a password manager. It stores all your passwords securely, so you only have to remember one.
• Avoid Reusing Passwords: Using the same password across multiple accounts is risky. If one account is compromised, the rest could be too. Make sure each account has a unique password to limit the damage of a breach.

2. Enable Two-Factor Authentication (2FA)

2FA adds an extra security step beyond your password. Even if someone gets your password, they can’t access your account without the second layer of verification.

• Choose a 2FA Method: Options include SMS codes, authenticator apps, and hardware tokens. Pick the one that works best for you.
• Set Up 2FA for All Accounts: Most email providers offer 2FA, and setting it up only takes a few minutes. It’s a simple way to make your account much more secure.

3. Be Careful with Attachments and Links

Attachments and links are common methods for phishing and malware attacks. A single click on a malicious link could compromise your entire system.

• Verify the Sender: If you receive something unexpected, even from a familiar contact, double-check with them before opening it. Be extra cautious with emails from unknown senders.
• Scan Attachments: Always use antivirus software to scan email attachments before opening them. This adds a layer of protection.
• Avoid Suspicious Links: If a link seems off, hover over it to check the URL. If it looks suspicious, don’t click. Visit the website directly instead.

4. Keep Your Email Software Updated

Software updates often include important security patches that protect against new threats. Make sure your email client is always up to date.

• Enable Automatic Updates: This ensures you’re always running the latest version without having to remember to update manually.
• Check for Updates Regularly: Even with auto-updates, it’s a good idea to manually check every now and then to make sure you’re fully covered.

5. Use Encryption for Sensitive Emails

Encryption protects your email content by encoding it, so only the intended recipient can read it.

• Encrypt Sensitive Information: If you need to send confidential info, make sure it’s encrypted. Many email providers offer built-in encryption, but for extra security, consider using third-party encryption tools.
• Educate Recipients: Make sure anyone you send encrypted emails to knows how to open and read them securely.

6. Monitor Your Email Activity

Keeping an eye on your account activity can help you spot suspicious behaviour early.

• Set Up Activity Alerts: Most email providers let you set alerts for unusual login attempts or changes to your settings. Enable these to stay on top of your account’s security.
• Regularly Review Account Activity: Check your login history and connected devices to spot anything unfamiliar. If you see something suspicious, act fast by changing your password and reviewing your security settings.

Get Professional Help with Email Security

Protecting your email is crucial for both personal and business communication. We offer expert email security solutions that can help reduce the risk of email compromise and phishing.

Contact us today to discuss how we can improve your email security!

Article used with permission from The Technology Press.